Three files to get started
Product
Description, models, photos and specifications.
Parties and shipment
Manufacturer, applicant and contracts.
Evidence
Technical files and required assessments.
1. Describe the product
Prepare the technical description, product and label photographs, model list, intended use and operating conditions. Chemicals require composition and substance identification; equipment requires design and operating parameters; clothing requires materials and user age. Include the HS code if established, without using it as a substitute for the description.
2. Identify the parties and supply
Provide accurate manufacturer, production-site and applicant details. For imports, establish who may act as applicant under the chosen scheme. An authorized-representative agreement is needed where prescribed. For a batch, the contract, invoice and identifying shipment details help define its contents and quantity.
A brand is not a substitute for the manufacturer’s legal identity. Where the brand owner, factory and seller differ, document their relationship. Resolve inconsistent addresses and model spelling before submission to avoid an incorrect scope and further queries.
3. Assemble the conformity evidence
Evidence may include operating documents, technical specifications, a safety justification, drawings, test reports and other records. An existing report is not automatically suitable: its model, methods, parameters, laboratory and permitted use must be checked. Not every item in a possible list is required for every product.
A practical example
Example: an importer does not know which document to request
An importer sends equipment photographs, the factory manual and a model list but does not yet know whether certification or declaration applies. That is a useful starting point. The material supports identification and requirement selection, followed by a precise request for missing documents. A description of the actual item is more valuable than an application naming the wrong regulation. Technical documentation can be prepared where needed, once its scope is justified.
What to do next
Send the starting facts
Name, description, available HS code, models, composition or specifications, photos and sales country.
Obtain a tailored checklist
Identification produces a list tailored to the product, scheme and applicant’s role.
Agree one consistent dossier
Align names and specifications across files. List missing items and the people responsible for them.
What to watch for
This is a preparation guide, not a universal statutory checklist. The final dossier follows product identification and procedure selection.
Official sources
Reviewed:
Need help with your product?
Send the product name, intended use, specifications and HS code, if known. PLANCK can help identify the applicable requirements and next step.
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